In this day and age, when cloud hosting is at the pinnacle, every industry is inclined towards moving its process to the cloud. So why should the accounting industry be left behind?
Majority of the personnel related to accounting are using cloud hosting services to host their processes because of the numerous benefits of cloud hosting. Cloud offers a flexible and secure environment for you to host your applications. It encourages hassle-free operations for the users and reduces downtime.
QuickBooks Desktop is one such product when hosted on the cloud reaps numerous benefits. According to an article by Charlie Russell, QuickBooks Desktop is still the most favoured product and will continue this way in the years to come. However, there are certain limitations to installing QuickBooks desktop on your local PC that is overcome by hosting it on the cloud.
Cloud hosting providers offer you with various features that you can not avail while hosting QuickBooks Desktop on your local system. We have discussed these features in detail.
1. Access your process from anywhere!
With QuickBooks hosting, you can access your QuickBooks Desktop software anywhere any time. It is made possible by client software like RDP that can be installed on portable devices like PCs, laptops or mobiles.
QuickBooks desktop can handle all your accounting requirements like payment to vendors, creating Billing Rate Levels, maintaining invoices, etc. However, the software can be accessed only from your desktop, but QuickBooks hosting enables you to access the software over the internet. It gives you the freedom to access your QuickBooks Desktop even when you are out for a meeting or on vacation and keep track of the progress.
2. Integrate your Accounting Applications!
The leading QuickBooks hosting providers offer you a one-stop solution for all your business needs. Along with QuickBooks hosting, the hosting providers can integrate various add-ons related to billing, payroll etc. so you can collaborate between accounting-related processes.
For instance, at Ace Cloud Hosting UK, we provide hosting to a wide range of add-ons like SmartVault, BillQuick, Adobe Business Catalyst, etc. that you can integrate with QuickBooks.
As a result, following up various processes becomes very convenient. You can access all your accounting processes in one place just by logging on to the server.
3. Resource Scalability made easy!
One of the most common problems that the accounting domain experiences while using QuickBooks locally is the limitations of the hardware. As the business expands, there is a requirement to upgrade the specifications of the hardware which can only be done by the replacement of outdated hardware with a new one.
QuickBooks hosting providers can scale up your process almost instantaneously. They charge you a nominal amount that is in no way comparable to the high cost of the hardware replacement.
At any point in time, if you want to scale down your resources, the QuickBooks hosting provider can make that happen too.
4. Get Data Centre Capabilities for Your QuickBooks!
Most renowned cloud hosting providers host their data in data centres with state-of-the-art infrastructure. By hosting your QuickBooks on the cloud, you receive all the benefits of the data centre.
Some of the benefits include multi-layer security practices, multiple cooling and power equipment and data redundancy.
While hosting QuickBooks on the local system, there is always a chance that the system might crash due to hardware failure or any unforeseen circumstances. QuickBooks hosting ensures that you always keep your QuickBooks running as functions on a virtualised environment. The provider can move your accounting business to another server in the event of a hardware failure.
5. Application Updates Are Not A Problem Now!
With QuickBooks hosting, all the available updates regarding QuickBooks and other add-ons are installed by QuickBooks hosting provider. With QuickBooks on a local system, the IT team must look after all the updates.
Hence, there is no need to check for an upcoming update or a pending one. The hosting provider ensures the installation is done promptly.
6. Efficient Support!
QuickBooks Desktop hosting providers offer you technical support with their hosting services. For instance, Ace Cloud Hosting UK offers 24/7/365 support, and our support staff is always at your beck and call.
Efficient technical support ensures a feeling of reliability as you do not have to wait a long time for an issue to be resolved. In the case of the accounting industry, it is even more vital as your business can get hampered if your process is not functioning properly.
7. Get rid of Security concerns!
Security is another vital factor when it comes to QuickBooks hosting. You would think that QuickBooks would be more secure at your location rather than a remote one. But the truth is that it costs a hefty revenue to set up high-level security. The QuickBooks hosting providers already have a highly secure set up which you can use to your advantage. All data centres are evaluated on their security practices and get certified on the same basis.
The QuickBooks hosting providers offer security features like data encryption, constant network monitoring, data analysis and filtering among others.
8. Reduce IT and infrastructure costs!
QuickBooks hosting reduces the costs for IT and infrastructure setup considerably. As your QuickBooks is hosted on the cloud, you do not need high configuration hardware in your office.
Even a thin client or outdated hardware can be used to access your QuickBooks remotely. You can also use your laptops or mobiles for the same purpose.
Moreover, you can now utilise the revenue spent on the operation and maintenance of hardware on other business processes.
9. Disaster Recovery is a must!
In the time of a crisis, there is nothing much you can do to keep your data safe. Any such events that can damage your infrastructure can have a catastrophic result for your business. Your data could be lost or your software corrupted.
For such an event, QuickBooks providers include a disaster recovery plan in their services. The plan includes all the measures that the hosting provider would follow to keep your data safe in the event of a disaster.
10. Multi-user Access!
With QuickBooks desktop hosting, you can provide multiple users with the access to your accounting process. It helps in real-time collaboration of users as they can all access the accounting files and work with more efficiency.
11. Less hardware, less trouble!
Evaluate the number of hours you spend on hardware issues that you would be spending on your accounting process. What if you could save all the effort of hardware maintenance and operation?
Since your QuickBooks and all the associated applications are hosted on the cloud, all you need is the basic hardware required to access the QuickBooks Desktop remotely as compared to the high-performance hardware needed to host QuickBooks.
The hardware needs less maintenance as it is being used only to access the QuickBooks remotely.
12. Pay as you use!
Most QuickBooks hosting providers charge you by a “Pay per Usage” policy. It means that you can request the provider to scale up or scale down your services as per your requirement. You will be charged according to your usage.
In a local set up, you cannot return the hardware even if you don’t use the full resources.
Countless benefits of QuickBooks Desktop hosting have swayed the way of customers towards QuickBooks Desktop hosting. With QuickBooks Desktop hosting, you get all the features of QuickBooks Desktop with the added flexibility and security of cloud hosting providers.